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SCHOOL DISTRICT
POLICIES
SECTION E: SUPPORT SERVICES For Office Use Only: E_INDEX.CHL (8/01) Every attempt will be made to meet safety and health standards established by state and federal laws and regulations. The cooperation of school, home and community in providing a safe and healthful environment is encouraged by the Board. Safe practices will be a scheduled part of instruction in the classrooms, laboratories and school shops. Proper supervision of students and other citizens using the school facilities will be required. Hazardous conditions indicated by inspectors will be reported to the Board and corrected. Each building administrator will develop and implement a safety program, report hazardous conditions to the superintendent and hold employees and students responsible for the observance of all safety rules and procedures.
The district will fully utilize federal, state and local violence prevention programs and resources
available to students, teachers or staff that the district determines are necessary and cost effective
for the school district. By July 1, 2001, the superintendent will designate a school safety
coordinator who will have a thorough knowledge of such programs.
Cross Refs: EBAB, Hazardous
Materials © 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EBAB Hazardous materials shall be defined as any substance specifically designated as such by state or federal law, or any other substance or mixture of substances which may be explosive, ignitable, corrosive, reactive and/or toxic. The procedures developed by the administration shall comply with all local, state and federal laws and regulations which pertain to the proper management of hazardous materials. The superintendent or designee is responsible for identifying any substances which may be hazardous, and ensuring such substances are properly disposed in a state-approved facility or landfill. When necessary, the district shall contact the U.S. Environmental Protection Agency (EPA) and/or the Waste Management Program of the Missouri Department of Natural Resources in order to obtain relevant information regarding hazardous waste management. District personnel will be encouraged to make less dangerous substitutions for hazardous substances to the extent possible and to minimize quantities of such substances generated by the school district. In addition, district employees shall follow the procedures developed by the administration and shall take the necessary precautions recommended by manufacturers' warnings when handling or transporting hazardous materials.
Asbestos
Lead Contamination Inspection
The Board shall assist the Department of Health in any way necessary to assure that any testing
program mandated by law is completed within the time frame allowed, and will act immediately
to secure funding for the repair of drinking water sources that do not meet federal standards, or
for the disconnection of the sources. Pipes that contain lead soldering shall be repaired using a
non-lead solder, and water coolers that are found to contain lead in the lining of their tanks will
be repaired or replaced. The Board shall encourage continued periodic inspections of district
drinking water sources constructed before 1987. © 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EBAC Definitions Biological Controls-- Use of a pest's natural enemies to control pest population. Conservation and augmentation are the biological control strategies most commonly used by school districts. Conservation simply preserves the natural biological controls already present. Augmentation means increasing the number of biological controls in a particular area. Chemical Controls-- Pheromones; insect growth regulators; repellants; dusts, soaps and oils; synthetic or botanical insecticides, fungicides and other similar substances. For the purposes of this policy, chemical controls do not include the application of germ killers, disinfectants, sanitizing agents, water purifiers, swimming pool chemicals or self-applied personal insect repellants. Integrated Pest Management (IPM)-- The use of a variety of methods for effective pest control while minimizing pesticide use. Pest-- Includes, but is not limited to: weeds, insects, arachnids, rodents, reptiles, birds and other animals other than those used in classroom instruction. Pest Tolerance Level-- The level of pests deemed tolerable before action will be taken. IPM Components The superintendent will work with representatives of school food services, facilities management, maintenance services, building administrators and a school nurse to develop procedures for implementation of this policy. These procedures must include: 1. A method for monitoring the types and numbers of pests present on district property. 2. A method for accurately identifying the pests to be controlled. 3. An acceptable pest tolerance level (i.e., the level of pests deemed tolerable). 4. A list of acceptable pest control tactics to be applied in this order:
5. Methods for educating students, parents and staff about pest prevention. Notice of Treatment All chemical treatment will be conducted at a time when buildings are unoccupied, other than the individuals conducting the treatment. Notice of chemical treatment must be posted in buildings where the treatment is scheduled. Each notice will include the name of the active ingredients, the locations of the application, date of the application, approximate time and length of the application, the safe re-entry time or date and the name of the person to contact for additional information. Prohibitions and Requirements No form of chemical pest management may be applied on district property unless the application is performed by a licensed individual who has prior approval in accordance with this policy and appropriate procedures. The district will only use or contract with companies that use appropriately certified individuals for pesticide application. No individual may disperse any type of pest control device without authority from the superintendent or designee. For the purposes of this policy, chemical pest management does not include the application of germ killers, disinfectants, sanitizing agents, water purifiers, swimming pool chemicals or self- applied personal insect repellants. The district will purchase pesticides in limited amounts calculated to meet the district's needs for no more than one (1) year. The school nurse will be provided a copy of Material Safety Data Sheet (MSDS) for each pesticide used. Complaint Resolution Complaints and concerns about the district's pest management program should be directed to the superintendent. ******* Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information. Adopted: 04/18/2006 Legal Refs: Missouri Pesticide Use Act, §§ 281.040 - .115, RSMo. 2 C.S.R. 70-25.010 - .120 Chillicothe R-II School District, Chillicothe, Missouri FILE: EBB Immunization In accordance with law, students cannot attend school without providing satisfactory evidence of immunization, unless they are exempted from immunization. Universal Precautions The district requires all staff to routinely employ universal precautions to prevent exposure to disease-causing organisms. The district will provide the necessary equipment and supplies to implement universal precautions. Categories of Potential Risk Students or employees with communicable diseases that pose a risk of transmission in school or at school activities (such as, but not limited to, chicken pox, influenza and conjunctivitis) will be managed as required by law and in accordance with guidelines provided by the Department of Health and Senior Services (DHSS) and local county or city health departments. Such management may include, but is not limited to, exclusion from school or reassignment as needed for the health and safety of students and staff. Students or employees infected with chronic diseases that do NOT pose a risk of transmission in school or at school activities (such as, but not limited to, hepatitis B virus or HIV) shall be allowed to attend school or continue to work without any restrictions based solely on the infection. The district will not require any medical evaluations or tests for such diseases. Exceptional Situations There are certain specific types of conditions, such as frequent bleeding episodes or uncoverable, oozing, skin lesions that could potentially be associated with transmission of both bloodborne and nonbloodborne pathogens. In the case of students, certain types of behaviors, such as biting or scratching, may also be associated with transmission of pathogens. Students who exhibit such behaviors or conditions may be educated in an alternative educational setting or, if appropriate, disciplined in accordance with the discipline code. In the case of a student with a disability, the Individualized Education Program (IEP) team or 504 team will make any change of placement decisions. Employees who exhibit such conditions will not be allowed to work until the condition is resolved or appropriately controlled in a way that minimizes exposure. Confidentiality The superintendent or designee shall ensure that confidential student and employee information is protected in accordance with law. Medical information about an individual, including an individual with HIV, will only be shared with district employees who have a reasonable need to know the identity of the individual in order to provide proper health care or educational services. Examples of people who may need to know a student's medical information are the school nurse and the IEP or 504 team if applicable. An example of an individual who may need to know an employee's medical information is the employee's immediate supervisor, if accommodations are necessary. All medical records will be maintained in accordance with law and Board policy. Breach of confidentiality may result in disciplinary action, including termination. Reporting and Disease Outbreak Control Reporting and disease outbreak control measures will be implemented in accordance with state and local law, DHSS rules governing the control of communicable diseases and other diseases dangerous to public health, and any applicable rules distributed by the appropriate county or city health department. Notification Missouri state law provides that superintendents who supply a copy of this policy, adopted by the district Board of Education, to DHSS shall be entitled to confidential notice of the identity of any district student reported to DHSS as HIV-infected and known to be enrolled in the district. Missouri law also requires the parent or guardian to provide such notice to the superintendent. ******* Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information. Adopted: 04/18/2006 Cross Refs:
GBE, Staff Health and Safety Legal Refs:
§§167.181, .183, .191, 191.650 - .695, 210.003, RSMo. Chillicothe R-II School District, Chillicothe, Missouri FILE: EBBA ILLNESS AND INJURY RESPONSE AND PREVENTION District personnel will provide appropriate first aid and emergency treatment, and contact emergency medical services (EMS) when appropriate, for any individual who is injured or becomes ill while on district property, on district transportation or at a district activity. Further medical attention, including the cost of services provided by EMS, is the responsibility of the individual unless otherwise required by law. Procedures for handling emergencies will be established and distributed in each school building. Incident Reports Employees must report all injuries to their supervisor immediately. Staff who witness any injury or observe the onset of a serious illness on district property, on district transportation or at a district activity will prepare a written incident report on the incident form available in each building. A copy of the incident report form will be filed with the appropriate designee as soon after witnessing the event as possible. The superintendent is charged with providing the Board periodic statistical reports on the number and types of injuries occurring on district property or at district activities as well as information on individual accidents or injuries as necessary. Eye Protection When required by law, the district will provide students, staff and visitors with eye protective devices that will be used during all activities defined by law. School principals are authorized to charge for loss, damage or failure to return any eye protective device.
FILE: EBC Operational guidelines and policies will be closed to the public when they are developed, adopted or maintained by the district in its capacity as an entity responsible for law enforcement, public safety, first response or public health for use in responding to or preventing any critical incident that is or appears to be terrorist in nature and that has the potential to endanger individual or public safety or health. Public interest in nondisclosure outweighs the public interest in disclosure because disclosure would impair the district's ability to protect the safety or health of persons. Emergency Drills Emergency preparedness drills (fire, severe weather, tornado, bus evacuation, bomb threat, lockdown, shelter-in-place and evacuation) will be developed by the superintendent or designee in cooperation with the building principals. A sufficient number of drills will be conducted in each building to give instruction and practice in proper actions by staff and students. Emergency exiting procedures will be posted near the door in each instructional area. Instruction in fire drills shall be given early in the school year, and drills shall be held regularly throughout the year. The decision to call for and execute drills will be the responsibility of the superintendent and/or the building principal. The district will cooperate and coordinate drills with other community agencies such as the fire department, law enforcement officials, emergency medical services and local emergency planning committees. District Emergency Plans It shall be the responsibility of the building principal, in cooperation with the appropriate emergency preparedness officials, to determine shelter areas in the school building or outside that are best suited for the protection of students from severe storms, tornadoes or other emergencies, as well as determine the safest routes to reach those areas. In addition, the district will work with emergency preparedness officials to address off-site emergencies that may occur, such as accidents involving school transportation or emergencies on field trips. Students and staff members may be retained for safety reasons at the school buildings or another safe place during actual emergency conditions. The district plan will include information on communicating with parents and instructions on how parents will locate their students in an emergency. During actual emergency conditions, emergency personnel and emergency vehicles will have priority near the schools. Community Emergency Plan The Board directs the
superintendent or designee to recommend an emergency preparedness plan,
subject to Board adoption, to address the use of school resources, including
school facilities, commodity foods, school transportation and equipment if a
natural disaster or other community emergency occurs. The plan will
authorize the superintendent or other designated school official to approve
the use of school resources to provide relief to the community if an
emergency occurs. The use of school resources under this section shall
be subject to review by the Board within 30 days of authorization or as soon
as reasonably possible. © 2001, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EBCA © 2001, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: ECA The superintendent and the administrative staff will see that all professional and support staff know and respond to the proper procedures for the use and care of school property and report correctly when property has been taken or damaged. Access to school buildings and grounds outside regular school hours will be granted only to authorized personnel. An adequate key control system shall be established that will prevent the potential entrance of unauthorized persons. All records of existing or proposed security systems and structural plans for property owned or leased by the district will be considered closed to the extent that disclosure would threaten public safety, as allowed by law. The public interest in nondisclosure outweighs the public interest in disclosure because the disclosure of these records would impair the district's ability to protect the security or safety of persons or real property. When special events or activities are scheduled, the principal may request permission from the superintendent to employ special law enforcement services to give extra help in protecting school property.
Firearms
Vandalism District patrons, students and members of the staff are urged by the Board to cooperate in reporting incidents of vandalism to property belonging to the district, as well as the name(s) of the person or persons believed to be responsible.
The superintendent and/or principal shall be authorized to sign a complaint, press charges and
pursue civil action against perpetrators of vandalism to school property. Restitution for the
damages caused will be sought from such persons -- and, in the case of minors, from their
parents/guardians -- under the laws of this state. Students found guilty of willfully defacing or
injuring any school property shall pay for the damages caused thereby and may be suspended or
expelled as provided by law. © 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: ECB 1. Regularly scheduled inspections. 2. Procedures for reporting dangerous conditions. 3. Procedures for receiving and responding to requests for repairs. These procedures will include methods for tracking the completion of requested repairs and documenting reasons any repairs are not made. 4. Annual evaluation of maintenance staffing needs. The superintendent and the administrative staff will ensure that all professional and support staff know and follow the proper procedures for the maintenance of school property. Annual budget recommendations by the superintendent shall include adequate allocations for maintenance of district facilities. ******* Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information. Adopted: 04/15/2008 Cross Refs: DB,
Annual Budget MSIP Refs: 6.5, 8.10 Legal Refs: §§ 177.011 - .031 Chillicothe R-II School District, Chillicothe, Missouri FILE: ECD
The school administration will develop, with the aid of local traffic authorities, a plan for
accommodating the flow of traffic on school roadways, and any necessary accompanying traffic
regulations. The administrative staff will have the responsibility for the assignment of parking
areas to staff, students and visitors to the schools. Convenient parking areas will be designated
for persons with disabilities. © 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EEA Resident students living three and one-half miles or more from school will be entitled to free transportation to and from school. The Board of Education may also provide transportation to resident students who live less than three and one-half miles from school. Transportation for a student with a disability will be provided if the IEP team determines that such transportation is necessary as a related service due to the student's disability. Transportation for special education students or students classified as homeless will be provided in accordance with law. The superintendent shall ensure that the transportation services of the district meet all state and federal laws as well as other requirements of the Board of Education. Students may be transported in leased vehicles, private vehicles, common carriers or other contracted transportation as allowed by law and permitted by the Board. All district employees or other persons who drive district owned or district-leased transportation or who transport students in private vehicles as an agent for the district must meet applicable state and federal laws as well as district policies and procedures. The superintendent will present to the Board a plan for student transportation services for the district no later than the end of October of each year for initial approval and no later than the end of June for the final approval of modifications made during the school year. The plan should follow the procedures set by the State Board of Education.
Transportation Records and Reports
District Transportation Safety Access to all district transportation is limited to authorized riders and staff. All district staff and drivers shall report any instance of trespass to appropriate administrators and law enforcement agencies.
Special Use of District Transportation © 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EEAB School bus routes will be approved by the Board no later than October for initial approval, and no later than June for the final modifications made during the school year. Bus routes will follow the most direct roads practicable for bus travel to serve those students entitled to transportation service. Where an alternate route may be selected without sacrifice of efficiency or economy, preference will be given to that route serving the largest number of students more directly. Routes will be designed to eliminate as many turn-around points as possible and to employ as nearly as practicable the full carrying capacity for each bus trip. No bus will be overloaded. New routes will be established only when capacity of the existing routes has been reached or is imminent. Authorized bus stops will be located at convenient intervals for students and in places where students may board and get off, cross highways and await arrival of buses with the utmost safety permitted by highway conditions. The location of the students' residences, the age and grade of the students, the road conditions and the funds available will be considered when determining bus routes.
Students will ride their assigned buses, getting on and getting off at their regularly assigned stops,
unless a note from their parent or guardian authorizes students to depart at other than their regular
stop or to ride a bus other than their assigned bus. Notes will be subject to approval by the
superintendent or designee. In unusual or emergency situations, parents/guardians may request
to have their child picked up or dropped off at a different spot by directly communicating to the
superintendent or designee. © 2001, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EF Program leadership, direction and supervision at all levels are the responsibilities of a trained staff. The superintendent, in cooperation with the director of food services, is charged with administering the total program, implementing Board policy as it pertains to school food services and making recommendations pertaining to the program and food services personnel to the Board. Food services personnel in the schools will be directly responsible to the director of food services in the district and the building principal. The principal of each school shall administer the program in the particular school and shall maintain discipline in the cafeteria or lunchroom. In addition, the principal will require correlation between the district's health instruction and the food services program. The school food services program will be operated on a non-profit basis and will comply with all rules and procedures pertaining to health, sanitation, internal accounting procedures and service of foods. The district will meet all state and federal requirements necessary for participation in state and federal meal programs. All school food services receipts must flow through the district chart of accounts and be used only to pay allowable food services costs, in accordance with law. Meal prices shall be established annually by the Board of Education.
When food services facilities are used by outside agencies, an adequate fee approved by the Board
will be charged. If facilities are used for other than the regular program, the manager will ensure
that no supplies provided for the regular program or USDA commodities are used. © 2004, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EFB The criteria for determining a student's need and the procedures for securing free and reduced-cost lunches for the student will be outlined and published each year by the district. The criteria and procedures are established at the state and federal level.
The district will establish a school breakfast program or will adopt a resolution requesting a waiver
excusing the district from this requirement, in accordance with law. The resolution, if adopted,
will be filed with the Missouri Department of Elementary and Secondary Education.
The students who participate in the free or reduced-cost meals program will not be overtly
identified, distinguished or served differently than other students and will have the same choice
of meals or milk as other students. The district may charge all students for à la carte menu items.
The names of students receiving free and reduced-cost meals will be kept confidential and will
only be released to district personnel or persons administering the district's program on a need-to know
basis, in accordance with law. © 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EGAAA Copyrighted materials, whether they are print or nonprint, will not be duplicated, reproduced, distributed or displayed for district-sponsored activities or by using district equipment except in accordance with law. Details about "fair use" and other relevant information regarding copyright law will be made available to all employees. A summary of these standards will be posted or otherwise made easily available at each machine used for making copies. The Board does not sanction or condone illegal duplication, reproduction or distribution in any form. It is the responsibility of all district staff to notify the superintendent or designee of any potential violation of law or policy. Once notified of a violation, the superintendent or designee will take reasonable steps to remedy the violation. Employees who violate this policy may be disciplined or terminated. Students who violate this policy may be disciplined. All persons who use district resources in violation of law may be prohibited from using district resources in the future and will assume liability for their actions. The district may also seek other legal remedies.
Copyright Infringement Using District Technology If a content owner reasonably believes that the district's technology has been used to infringe upon a copyright, the owner is encouraged to notify the following designated agent immediately: Superintendent
* * * * * * * © 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EHB The purpose of this policy is to facilitate access to district technology and to create a safe environment in which to use that technology. Definitions For the purposes of this policy and related procedures and forms, the following terms are defined:
Authorized Users The district's technology resources may be used by authorized students, employees, School Board members and other persons such as consultants, legal counsel and independent contractors. All users must agree to follow the district's policies and procedures. Unless authorized by the superintendent or designee, all users must have a signed User Agreement on file with the district before they are allowed access to district technology resources. Use of the district's technology resources is a privilege, not a right. No potential user will be given an ID, password or other access to district technology if he or she is considered a security risk by the superintendent or designee. User Privacy A user does not have a legal expectation of privacy in the user's electronic communications or other activities involving the district's technology resources, including e-mail and access to the Internet or network drives. By using the district's network and technology resources, all users are consenting to having their electronic communications and all other use monitored by the district. A user ID with e-mail access will only be provided to authorized users on condition that the user consents to interception of or access to all communications accessed, sent, received or stored using district technology. Electronic communications, downloaded material and all data stored on the district's technology resources, including files deleted from a user's account, may be intercepted, accessed or searched by district administrators or designees at any time in the regular course of business to protect users and district equipment. Any such search, access or interception will be reasonable in inception and scope and shall comply with all applicable laws.
Technology Administration Administrators of computer resources may suspend access to and/or availability of the district's technology resources to diagnose and investigate network problems or potential violations of the law or district policies and procedures. All district technology resources are considered district property. The district may maintain or improve technology resources at any time. The district may remove, change or exchange hardware or other technology between buildings, classrooms or users at any time without prior notice. Authorized district personnel may install or remove new programs or information, install new equipment, upgrade any system or enter any system to correct problems at any time.
Content Filtering and
Monitoring The superintendent, designee or the district's technology administrator may disable the district's filtering/blocking device to enable a non-student user access for bona fide research or for other lawful purposes. In making decisions to disable the district's filtering/blocking device, the administrator shall consider whether the use will serve a legitimate educational purpose or otherwise benefit the district.
Closed Forum All expressive activities involving district technology resources that students, parents/guardians and members of the public might reasonably perceive to bear the imprimatur of the district and that are designed to impart particular knowledge or skills to student participants and audiences are considered curricular publications. All curricular publications are subject to reasonable prior restraint, editing and deletion on behalf of the school district for legitimate pedagogical reasons. All other expressive activities involving the district's technology are subject to reasonable prior restraint and subject matter restrictions as allowed by law and Board policies. Records Retention Trained personnel shall establish a retention schedule for the regular archiving or deletion of data stored on district technology resources that complies with the Public School District Records Retention Manual as well as the General Records Retention Manual published by the Missouri Secretary of State. In the case of pending or threatened litigation, the district's attorney will issue a litigation hold directive to the superintendent or designee. The litigation hold directive will override any records retention schedule that may have otherwise called for the transfer, disposal or destruction of relevant documents until the hold has been lifted by the district's attorney. E-mail and computer accounts of separated employees that have been placed on a litigation hold will be maintained by the district's information technology department until the hold is released. No employee who has been so notified of a litigation hold may alter or delete any electronic record that falls within the scope of the hold. Violation of the hold may subject the individual to disciplinary actions, up to and including termination of employment, as well as personal liability for civil and/or criminal sanctions by the courts or law enforcement agencies. Violations of Technology Usage Policies and Procedures Use of technology resources in a disruptive, manifestly inappropriate or illegal manner impairs the district's mission, squanders resources and shall not be tolerated. Therefore, a consistently high level of personal responsibility is expected of all users granted access to the district's technology resources. Any violation of district policies or procedures regarding technology usage may result in temporary, long-term or permanent suspension of user privileges. User privileges may be suspended pending investigation into the use of the district's technology resources. Employees may be disciplined or terminated, and students suspended or expelled, for violating the district's technology polices and procedures. Any attempted violation of the district's technology policies or procedures, regardless of the success or failure of the attempt, may result in the same discipline or suspension of privileges as that of an actual violation. Damages All damages incurred by the district due to a user's intentional or negligent misuse of the district's technology resources, including loss of property and staff time, will be charged to the user. District administrators have the authority to sign any criminal complaint regarding damage to district technology. No Warranty/No Endorsement The district makes no warranties of any kind, whether expressed or implied, for the services, products or access it provides. The district's technology resources are available on an "as is, as available" basis. The district is not responsible for loss of data, delays, nondeliveries, misdeliveries or service interruptions. The district does not endorse the content nor guarantee the accuracy or quality of information obtained using the district's technology resources.
© 2002, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EI © 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office FILE: EIA © 2001, Missouri School Boards' Association, Registered in U.S. Copyright Office SECTION A: FOUNDATIONS AND BASIC COMMITMENTS | SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS SECTION C: GENERAL SCHOOL ADMINISTRATION | SECTION D: FISCAL MANAGEMENT | SECTION E: SUPPORT SERVICES SECTION F: FACILITIES DEVELOPMENT | SECTION G: PERSONNEL | SECTION I: INSTRUCTIONS | SECTION J: STUDENTS SECTION K: SCHOOL-COMMUNITY RELATIONS | SECTION L: EDUCATION AGENCY RELATIONS |