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SECTION C: GENERAL SCHOOL ADMINISTRATION

For Office Use Only: C_INDEX.CHL (8/03)
CB School Superintendent
CBB Recruitment and Appointment of the Superintendent
CBC Superintendent's Contract/Compensation and Benefits
CBG Evaluation of the Superintendent
CF School Building Administration
CGC State and Federal Programs Administration
CH Policy Implementation/Dissemination
CHCA Handbooks


FILE: CB
Critical

SCHOOL SUPERINTENDENT
The superintendent of schools shall be the chief executive officer of the Board of Education and the administrative head of all divisions and departments of the Chillicothe R-II School District. The superintendent shall be responsible to the Board for the execution of its policies, rules and regulations. The superintendent shall be the representative of the Board and the channel through which all directives from the Board to its employees or students shall be communicated. The superintendent may also give directives, which shall be valid until disapproved by the Board, for the management of the school district to employees and students on points not covered by the adopted policies, rules and regulations.

The superintendent shall be held accountable to the Board for all aspects of administering to the school district. The execution of all decisions made by the Board concerning the internal operation of the school district shall be delegated to the superintendent. The superintendent shall then be responsible for the delegation of responsibility and authority for the operation of the various functions of the district.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information.
Adopted: 08/18/1998
Legal Refs: §§ 168.191, .201, RSMo.
Chillicothe R-II School District, Chillicothe, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CB-C.1A

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FILE: CBB
Critical

RECRUITMENT AND APPOINTMENT OF THE SUPERINTENDENT
The Board of Education is solely responsible for the recruitment, selection and appointment of the superintendent of schools. The Board will conduct an active search to find the individual believed most capable of putting into action the policies of the Board, while it remains cognizant of the aspirations of the community, and of the professional and support staff.

The Board may seek the advice and counsel of interested individuals or an advisory committee. A consultant may be employed to assist in the selection of a superintendent. However, after a thorough consideration of qualified applicants, final selection will rest with the Board. A vote of the majority of the whole Board will be required for the appointment of the superintendent.
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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information.
Adopted: 08/18/1998
Legal Refs: §§ 162.301, 168.191, .201, RSMo.
Chillicothe R-II School District, Chillicothe, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CBB-C.1A

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FILE: CBC
Critical

SUPERINTENDENT'S CONTRACT/COMPENSATION AND BENEFITS
The Board of Education may employ a superintendent of schools for a contract not to exceed three years. The superintendent shall be employed on a 12-month basis. 

Employment will be secured through a written contract, which will state the terms of the appointment, compensation, vacation time, benefits and other conditions of employment. The superintendent's contract shall be reviewed annually, and may be extended at the discretion of the Board.
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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information.
Adopted: 08/18/1998

Cross Refs:  CBG, Evaluation of the Superintendent
Legal Refs: 29 U.S.C. § 633a
§§ 168.191, .201, 432.080, RSMo.
Chillicothe R-II School District, Chillicothe, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CBC-C.1A

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FILE: CBG
Critical

EVALUATION OF THE SUPERINTENDENT
The Board of Education will annually evaluate the performance of the superintendent according to written standards set by the Board in consultation with the superintendent. This formal evaluation will take place prior to any action to renew or extend the superintendent's contract. The Board may evaluate the superintendent at any other time throughout the year, in addition to the annual formal evaluation. Additional evaluations may be formal or informal.

Evaluation Objectives
The purpose of the evaluation is to improve administrative leadership as follows:

• Clarify the superintendent's administrative leadership role.
• Maintain a harmonious working relationship between the superintendent and the Board.
• Establish accountability for the school system.
• Ensure that Board policies are being administered effectively.
• Provide direction and performance expectations for the upcoming year.

Formal Evaluation Preparation

• During July or August, the Board and superintendent will meet to establish goals for the upcoming year and re-evaluate or confirm performance expectations created after the last evaluation, if applicable.
• At least once a year, each Board member will complete an individual rating instrument, providing input for each performance area and written comments when needed or desired.
• The Board president will collect from each Board member his or her completed instrument, compile the results and provide a formal summative evaluation for each area.
• The Board will meet and discuss the formal evaluation, finalize the evaluation for presentation to the superintendent and discuss preliminary expectations for the upcoming year.
• The Board president will give the formal evaluation to the superintendent at least three (3) business days prior to the formal evaluation meeting to provide the superintendent with adequate time to review the evaluation. The superintendent may respond in writing if he or she disagrees with any portion of the evaluation.

Evaluation Meeting

• The Board and the superintendent will meet in closed session to discuss the formal evaluation.
• Shortly after the superintendent's evaluation, the Board, in consultation with the superintendent, will cooperatively establish performance expectations for the upcoming year in line with the district's goals and the superintendent's job description and evaluation. These expectations will become a part of the Board's evaluation of the superintendent the following year.

Superintendent's Personnel File
The formal evaluation and any written responses by the superintendent will be maintained in the superintendent's permanent file in accordance with the state retention manual applicable to schools.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information.
Adopted: 07/20/2004
Legal Refs: §§ 168.201, .410, RSMo.
Chillicothe R-II School District, Chillicothe, Missouri

© 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CBG-C.1B (8/03)

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FILE: CF
Critical

SCHOOL BUILDING ADMINISTRATION
The Board of Education affirms the rights and responsibilities of the building principals and directors for the administration of their various programs and buildings within the broad scope of the adopted Board policies, rules and regulations. Acting with the approval of the superintendent, each principal or director will be the chief
administrator of his or her school, and shall be responsible for and have authority over the actions of students, professional and support staff, visitors, and persons hired to perform special tasks.

Staff members who work in more than one school will be responsible to the principal or director of the school during their time in that building.

The principal or director is charged with the supervision and direction of the staff and the students assigned to the building, as well as with the care of the school facility and its equipment. The principal or director will ensure that the Board policies, rules, and regulations, as well as the directives of the superintendent and the guidelines for the instructional program are observed. Within the framework of Board policies and the general rules and regulations established by the superintendent, the principal or director may implement and enforce additional regulations as deemed advisable for efficient operation of the school.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or f forms for related information.
Adopted: 08/18/1998
Legal Refs: § 168.201, RSMo.
Chillicothe R-II School District, Chillicothe, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CF-C.1A

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FILE: CGC
Critical

STATE AND FEDERAL PROGRAMS ADMINISTRATION
The Chillicothe R-II School District, with the approval of the Board, may operate various specially funded programs that must be administered in accordance with particular federal and/or state laws, regulations and other conditions for use of such funds. The Board of Education, through its approval of such programs and acceptance of funds, is ultimately responsible for them, even though many of the regulations governing the programs are established by other governmental agencies/departments.

The superintendent shall be the designated district official responsible for coordinating funded projects, administering programs and ensuring that the various departments operating these programs do so within the guidelines of the particular program. The Board requests that the administration keep accurate and separate records, as required by state and federal programs, to enable the district to verify program compliance and success. 

In order to ensure that federal funds are used to provide services that are in addition to the regular services normally provided for children, the Board directs that the following fiscal requirements related to the expenditure of regular state and local funds be met for applicable federal programs:

• Current state and local spending will be maintained in those areas receiving federal programs funding.
• Services will be provided with state and local funds in areas receiving federal funding that are at least comparable to services provided in areas not receiving federal funding.
• Federal funding for applicable programs will be used to supplement the funds that would be made available from state and local sources and not to take the place of those funds.

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Note: The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.
Adopted: 08/18/1998
Cross Refs: DBD, District Budget
IGBC, Parent/Family Involvement in Instruction and Other Programs
IGBCB, Programs for Migrant Students
IGBH, Programs for Limited English Proficient/Language Minority Students
Legal Refs: P.L. 99-272, The Consolidated Omnibus Budget Reconciliation Act
Chillicothe R-II School District, Chillicothe, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CGC-C.1E (4/98)

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FILE: CH
Critical

POLICY IMPLEMENTATION AND DISSEMINATION
The policies adopted by the Board and the procedures and directives developed by the superintendent to implement policies are designed to achieve an effective and efficient school system.  All Board members, employees, students and patrons are required to follow the Board of Education's policies and the district's rules and procedures.  The superintendent, administrators and supervisors of the district are required to implement and enforce Board policies and administrative procedures.  Questions regarding the interpretation of a policy or procedure will be directed to the superintendent and, if necessary, to the Board.

An essential job responsibility of the superintendent and administrative staff is to assist the Board in timely review and revision of Board policies so that the policies support the best academic practices, address district concerns and accurately guide the district's operations.  The superintendent is also responsible, with the assistance of the administrative staff, for developing and implementing administrative procedures and forms to further carry out the directives in Board policy.

Policies adopted by the Board and administrative procedures and forms approved by the superintendent will be included in an official Board policy manual and administrative procedures and forms manual that will minimally be maintained at the central office.  Once adopted, the superintendent is directed to inform district staff about the Board policies and administrative procedures and forms they are expected to use and follow, including any changes to these documents.  Board policies and related documents, including current versions of district handbooks, will be posted on the district's website.  Current copies of Board policies and administrative procedures will also be available from the superintendent's office upon request.

Staff, student and parent/guardian handbooks may also be used for disseminating policies and procedures to persons directly affected by them.  All district handbooks, directives, guidance or other information disseminated to parents, students, staff or patrons must accurately reflect, and not contradict, the current applicable Board policies and administrative procedures.
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Note: The reader is encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative procedures
and/or f forms for related information.
Adopted: 08/18/1998

Revised: 01/16/2007; 06/23/10

Cross Refs:  BDDL, Release of Information, BF, School Board Policy Process, KB, Public Information Program
Legal Refs: §§ 162.208, 171.011, RSMo.
Chillicothe R-II School District, Chillicothe, Missouri

© 2000, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: CH-C.1A

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FILE:CHCA
Critical

HANDBOOKS
The Board of Education recognizes the importance of parent/guardian, staff and student handbooks that accurately convey the policies, procedures and rules of the district to the individuals affected by them.  The Board charges the administration with the responsibility for creating, revising, maintaining and disseminating such handbooks in accordance with Board policies and administrative procedures.